Free, vendor-neutral RFP template for property managers, HOA boards, schools, and municipalities. Specs, evaluation matrix, insurance language, bond requirements — everything you need to run a fair bid.
This is the RFP template, technical spec sheet, and evaluation framework we wish more property managers used when bidding artificial turf and sport-court projects. It's free, vendor-neutral, and editable. If you're managing a commercial install of 5,000+ sq ft — HOA amenity, school field, municipal park, corporate campus — start here.
| Section | What It Covers |
|---|---|
| 1. Scope of Work | Project description, square footage, site address, intended use (residential, sport court, dog park, etc.) |
| 2. Technical Specifications | Turf grade, face yarn weight, pile height, base depth, drainage rate, infill type, edging, seaming method |
| 3. Vendor Qualifications | License, insurance ($2M GL minimum), bonding capacity, references, project portfolio requirements |
| 4. Evaluation Matrix | Weighted scoring across price (35%), spec compliance (30%), qualifications (20%), warranty (15%) |
| 5. Submission Requirements | Bid format, line-item breakdown, payment milestones, contact info, deadline |
| 6. Contract Terms | Insurance, bonds, performance, lien waivers, warranty, dispute resolution |
| 7. Site Walk Schedule | Mandatory or optional pre-bid walkthrough, Q&A deadline, addendum procedure |
| 8. Vendor Comparison Worksheet | Side-by-side scoring template for evaluating 3-5 bids |
Download Full RFP Template (.txt)
| Tier | Square Footage | Price Range (Installed) | Typical Project Type |
|---|---|---|---|
| Tier 0 — Small Commercial | 2,000-5,000 sq ft | $8-$10/sq ft | HOA pool surround, small dog park, daycare |
| Tier 1 — Mid Commercial | 5,000-15,000 sq ft | $7-$8/sq ft | HOA amenity center, church courtyard, office plaza |
| Tier 2 — Large Commercial | 15,000-40,000 sq ft | $6-$7/sq ft | School field, multi-amenity HOA, country club |
| Tier 3 — Master-Planned | 40,000+ sq ft | $5-$6/sq ft | Master-planned community, campus, municipal park |
| Sport Courts (any size) | per court | $15-$22/sq ft | Pickleball, putting green, multi-sport — sport-face yarn premium |
All tiers include site prep, base, turf, infill, edging, drainage, debris removal, and warranty registration. Permits and bonds quoted separately when required.
| Item | LawnLogic Coverage |
|---|---|
| Georgia contractor's license | Active, in good standing |
| General liability insurance | $2M per occurrence |
| Commercial auto liability | $1M |
| Workers' compensation | $1M (statutory) |
| Performance & payment bonds | Available to $5M per project |
| Same-day Certificates of Insurance | Yes — emailed within 1 business day of request |
| OSHA-compliant safety program | Yes — site safety plan included with bid |
| Lien waivers (conditional & unconditional) | Issued at each payment milestone |
HOA boards, property managers, facility directors, school maintenance leads, municipal procurement officers, country-club GMs, and any commercial buyer evaluating bids on 2,000+ sq ft of artificial turf or sport courts. The template is vendor-neutral — usable for any RFP, not just LawnLogic responses.
A complete bid solicitation with: scope of work, technical specifications (turf grade, base, drainage, infill), evaluation matrix with weighted criteria, insurance and bonding requirements, payment milestones, warranty requirements, performance bond language, and a vendor-comparison table. Word-style format, editable, fully branded to your organization.
Volume-priced installs: $5-$8 per sq ft installed for 5,000+ sq ft (residential lots are $8-$15/sq ft). Sport courts (pickleball, putting, multi-sport): $15-$22/sq ft because of the sport-face yarn premium. HOA common-area dog parks, pool surrounds, and amenity centers typically land $25K-$120K depending on size.
Yes. We're licensed and bonded in Georgia, carry $2M general liability + $1M auto, and have responded to 30+ commercial RFPs since 2019. We can match standard bond, insurance, and performance requirements. We'll also help you write the RFP if you're stuck — free, no commitment.
Tier 1 (5,000-15,000 sq ft): ~$7-$8/sq ft. Tier 2 (15,000-40,000 sq ft): ~$6-$7/sq ft. Tier 3 (40,000+ sq ft, master-planned community or campus): ~$5-$6/sq ft. Multi-court sport builds, multi-amenity HOA packages, and multi-year facility contracts get additional volume discount.
Yes. We've done multi-phase installs for HOAs that fund amenity upgrades by year — e.g. dog park year 1, pool surround year 2, pickleball court year 3. We provide a master cost schedule with phased pricing locked for 24 months.
$2M general liability, $1M commercial auto, $1M workers' comp, performance/payment bonds available up to $5M per project on request. Georgia-licensed contractor, fully insured for HOA, school, and municipal work. Certificates of insurance issued same-day.
Typical RFP response: 5-7 business days from receipt of solicitation. Site walks within 48 hours of request. Final pricing locked in for 60 days from quote date.
RFP response in 5-7 days. Volume pricing on 5,000+ sq ft. Phased multi-amenity contracts welcome.
$2M GL · GA Licensed · Bonded · 15-Year Platinum Warranty.